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Exhibitor Details

Tentative Exhibitor Schedule 

There will be a room dedicated to Exhibitors. Puma Meeting Room (1st floor of meeting space)

Exhibitor and Sponsor tables will be assigned, with placement communicated in early July.

 

Exhibitor Move-In 

  • Wednesday, July 24 - 9:00 a.m. – 12:00 p.m.

 

Exhibit Hall Open

  • Wednesday, July 24: 12:00 p.m. – 1:00 p.m. 

  • Wednesday, July 24: 2:40 p.m. – 3:10 p.m. 

  • Thursday, July 25 9:35 a.m. – 10:00 a.m.

  • Thursday, July 25 2:30 p.m. – 3:15 p.m. 

  • Friday, July 26 10:15 a.m. – 11:45 a.m.

 

Exhibitor Move-Out 

  • Friday, July 26 1:00 p.m. – 3:00 p.m.

 

Security 
  • The exhibit hall will be set up within a meeting room that will be open to the attendees throughout the program. Exhibitor materials will not be secured in that space. The Resort and The Coalition do not guarantee to protect exhibitors against any loss or damage of any kind. Should materials need to be placed in a locked room, Exhibitor items can be stored with other conference staff materials.

 

Shipping and Receiving 
  • If you are planning to include a flyer or brochure in Summit attendee bags, they must be received at The Resort by Monday July 22, 2024.
     

Bag Insert Shipping Address:

Attn: Joy & Wholeness Summit,
Marjorie Tatlonghari

Hyatt Regency Tamaya Resort & Spa

1300 Tuyuna Trail

Santa Ana Pueblo, NM 87004

Phone: (505) 867-1234

  • Special arrangements must be made for receiving any equipment, goods, displays or other materials, which will be sent, delivered or brought into the Hotel. Failure make arrangements may result in deliveries being refused or materials being unavailable when required. The Hotel’s receiving entrance is open from 9:00 a.m. to 5:00 p.m. Monday through Friday. For weekend deliveries, advance arrangements must be made through the Events Department. 

  • Current package handling/delivering fees are $6.00 per box and $200.00 per pallet.

  • Handling fees will be the responsibility of the Exhibitor. A form will need to be signed when accepting packages onsite, this information will be used to charge the individual’s room.

 

Exhibitor Materials Shipping Address: (Reminder, setup is the morning of 7/24. Plan to have materials arrive by 7/23.)

Attn: Joy & Wholeness Summit 

Group Affiliation, Exhibitor 

Hyatt Regency Tamaya Resort & Spa

1300 Tuyuna Trail

Santa Ana Pueblo, NM 87004

Phone: (505) 867-1234

 

Outbound Shipment

  • The exhibitor’s sole responsibility is to take care that his/her shipments get picked up. The hotel and The Coalition shall not be responsible for items that are left in the exhibit space. Any item that is not picked up by the carriers or returned due to improper information will be disposed of after 15 days.

  • Exhibitors will be responsible for box packaging. The packaging must meet the carrier’s standards or the carrier may refuse the shipment.

  • Each box requires an address label or shipping document before pick-up from the Hyatt Tamaya Exhibitor Area. Exhibitors are responsible for taping up all boxes and affixing labels.

  • The Hotel will not be responsible for damages due to improper packaging or shipping costs of items returned to us by the carriers of non-deliverable items.

  • Each label/shipping document is required to have:

    • Shippers name, address, and phone number. Phone number and contact person are very important in case there is a problem with the shipment, and we need to contact the shipper.

    • Recipient’s name, complete address, and phone number

 

Electrical Requirements

All electrical requests are to be submitted on the electrical request form. Requests are to be submitted (2) two weeks in advance to your Events Planning Manager and will be handled solely by the Hotel’s Engineering department. All requests for power for, but not limited to; lighting, computers, third party vendor requirements and all accessories such as power cords are to go in this form. Charges will be at prevailing rates and will be put directly to the Group’s Master Account. Please note that due to the time-consuming nature and safety factors that are involved, there is an additional charge for on-site requests. ORDER FORM: Click here to download.

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